Early access. Not on sale yet.
Invoice Inbox
Forward the invoice. Get it back checked.
Invoice Inbox gives your practice one email address for supplier invoices. Forward them as they arrive. Each one is read, checked for totals, VAT and duplicates, and made ready to import into Xero, QuickBooks or Sage.
- Harbour Print LtdPDF, INV-2231£1,248.00Ready
- Northgate FuelPDF, 88412£312.40VAT mismatch
- Bramley Office SupplyPDF, BO-1907£96.00Duplicate
- Kestrel Cloud BVPeppol XML, reverse charge£540.00Ready
4 invoices: 2 ready, 2 need a lookXero file attached
Why it exists
It is the third of the month. A client has forwarded forty supplier invoices: some twice, one scanned sideways, two with VAT that does not add up. Someone will spend the afternoon typing them in.
Typing is the easy part. Catching the wrong ones is the job.
What Invoice Inbox does
It does the typing and the first round of checking. A total that does not add up, a VAT number that cannot be right, the same invoice sent twice: each one is set aside with the reason, so your time goes on the invoices that need a person.
How it works
Three steps. The first one is forwarding an email.
Nothing to install. It works with the email you already use.
Forward
You, or your clients, forward supplier invoices to your own Invoice Inbox address. PDF attachments work, and so do e-invoices in Peppol UBL format.
It reads and checks
Supplier, VAT number, invoice number, dates, net, VAT and total are taken off each invoice. Then fixed rules check them. Anything doubtful is marked with the reason, never guessed.
You import
Every morning you get a short report and a CSV, plus files ready to import as bills into Xero, QuickBooks or Sage.
What it checks on every invoice
- Totals
Net plus VAT matches the total printed on the invoice.
- VAT
The supplier's VAT number has valid check digits, the rate is 20%, 5% or 0%, and reverse charge is spotted.
- Duplicates
The same supplier and invoice number is caught, even when it comes back weeks later.
- E-invoices
Peppol UBL invoices and credit notes are read straight from the XML, with the same checks.
Import files for
- Xero
- QuickBooks Online
- Sage 50
- Any spreadsheet (CSV)
The import files are built for the UK versions of each program.
Who it is for
Bookkeepers and small accounting firms.
If you enter supplier bills for clients every month, this is the part of the job it takes off your desk.
A good fit if
- You enter purchase invoices for several clients.
- They arrive by email, in every layout you can think of.
- You post them in Xero, QuickBooks or Sage.
- You would rather review the odd ones than type all of them.
Not a fit yet if every bill already reaches your ledger as an e-invoice. Then you do not need us.
Pricing
A flat monthly price, set by how many invoices you send.
Not on sale yet, so there is no checkout. Join the waitlist and you hear first when it opens.
-
Starter
£19a month
Up to 100 invoices a month
For a sole bookkeeper or a handful of clients.
- Your own inbox address
- Every check, on every invoice
- Morning report and CSV
- Xero, QuickBooks and Sage files
-
Growth
£49a month
Up to 500 invoices a month
For a small firm with a full client list.
- Your own inbox address
- Every check, on every invoice
- Morning report and CSV
- Xero, QuickBooks and Sage files
In Portugal and the rest of the EU: €19 and €49 a month.
Questions
What bookkeepers ask first.
What happens to my clients' invoices?
The PDF is read and then thrown away: we never keep the file. We keep only the fields taken from it (supplier, numbers, dates, amounts) for up to 400 days, so duplicates can be caught and you can go back to them. Mail is handled by Cloudflare and Resend, and the reading is done by an AI model through Anthropic's API. Ask and we delete your data.
How accurate is it?
We have not measured it on real invoices yet, and we will not quote a number we have not measured. So far it has been tested on 26 invented invoices, and each rule was broken on purpose to prove the tests notice. Early access is how we measure it on real ones. What we can promise: every field goes through the same fixed checks, and anything that does not add up is flagged, not guessed.
What if a field comes out wrong?
If a check catches it, the invoice is marked in the CSV and in the morning report with the reason, and it stays out of the import files until you look at it. If something gets past the checks, tell us. During early access we look at every case like that and fix the rules.
Can I cancel?
Yes, whenever you like. It is a monthly plan with no contract. Cancel and it stops at the end of the month you paid for.
When does it open?
We open it to the waitlist first, a few practices at a time, so we can watch the results closely. There is no date yet and no payment is taken until then. People on the list can try it on 3 of their own invoices before paying anything.
Does it replace my accounting software?
No. It sits in front of it. Your ledger stays where it is; Invoice Inbox gets the bills ready to go in.
Early access. Not on sale yet.
Want it when it opens?
Tell us roughly how many supplier invoices you handle a month and which software you post them in. We will write when there is a place for you.
Prefer email? hello@kedgework.com